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Return to Rowing Guidance - COVID-19 Strategic Framework V5.2 - Updated 2 April 2021

Introduction

This guidance applies to Scotland only, and has been produced in line with the Government guidance on health, physical distancing and hygiene.  Organised rowing activities can be undertaken, providing all activity is consistent with current Scottish Government guidance on health, physical distancing and hygiene – you will also need to make sure that your club, facility and participants are made aware and can adapt to changes in guidance at short notice.  Information on Scottish Governments approach to managing COVID-19 is available at Scottish Government:  Coronavirus in Scotland.

Rowers should take care to make responsible decisions, row in favourable conditions and maintain activity within their capabilities.  Consider your capability and take particular care during the colder winter months.

All activity should be risk assessed considering the competence of the rower(s) or sculler(s), the activity being undertaken, the local conditions and the need to minimise the risk of capsize.  This is important to avoid putting unnecessary pressure on the emergency services from having to rescue or treat rowers for cold exposure.

Rowers are asked to follow all relevant local and national guidelines with consideration for others on and off the water.  Any rowing activity must be allowed by the relevant local waterway authority (e.g. Scottish Canals, Local Authorities).

Travel guidance outlined by the Scottish Government should always be followed.   Further information on what travel is permitted is available at Coronavirus (COVID-19): guidance on travel and transport.  Specific information on car sharing is available from Transport Scotland:  advice on how to travel safely.

The Scottish Government's strategic framework document for managing COVID-19 provides a 5-Level (0-4) approach to restrictions with each local authority area (or sub-area) placed in a relevant protection level depending upon its COVID-19 status which will be reviewed weekly. 

Clubs and participants should be aware of their local area protection level and associated restrictions which may be in place and should consider this as part of the risk assessment planning.  Broad guidance for rowing activity which should be followed within each Level is set out in the table below. 

More detailed information relating to the Level 4 "Stay Local" restrictions and exemptions available for sport and physical activity is set out below.

Information for each local authority area, including their protection level is available at Coronavirus (COVID-19): local protection levels

A post code checker is available at COVID restrictions by protection levels in areas of Scotland.

 Picture1

 

Level 4 Guidance "Stay Local"

Introduction

  1. This guidance applies to sport and physical activity facilities and activities where Scottish Government have identified the requirement for Level 4 ‘Stay Local’ restrictions to be applied.

  2. This guidance is not applicable to professional or performance sports activity which is approved through the ‘Resumption of Performance Sport’ process by Scottish Government or sportscotland.

  3. Rowing activity can take place in a club setting subject to the specific guidance for Level 4 as set out in the Sport &Physical Activity Protection Levels table below. However all activity is subject to the group size restrictions set out in paragraphs 10-15.

  4. It is the responsibility of the club / COVID officer to ensure that full risk assessments, processes and mitigating actions are in place before any rowing activity takes place and to check if the activity is in an area which is subject to additional Scottish Government localised measures and restrictions.

  5. Where a local outbreak has been reported clubs should review their facility/operational risk assessment and consider if additional mitigating actions should be put in place to reduce risk. This may, for example, include; suspending activity, enhancing hygiene and physical distancing measures or introducing additional activity restrictions.

  6. Be aware that the Scottish Government may update or change Levels and restrictions at any time, including the local areas subject to them. Therefore, COVID officers should regularly check Scottish Government advice and guidance relating to local outbreaks and measures at Coronavirus (COVID-19): local advice and measures.

  7. When taking part in sport, exercise or recreation participants should at all times follow the Scottish Government ‘Stay Local’ guidance.

  8. Travel restrictions are in place and participants should consult the Sport & Physical Activity Protection Levels table for more information.

    Outdoor Sport & Leisure Activity
  9. Operators in Level 4 areas may continue to open outdoor sports areas and facilities if documented risk assessments are undertaken and all appropriate mitigating actions including the guidance herein is put in place to ensure the safety of participants, staff and volunteers. Please also refer to additional guidance produced by sportscotland at: Getting Your Facilities Fit for Sport.
  1. Restrictions on the number of people who can take part in sport, exercise and recreation has been updated and is as follows;
  1. Children(aged up to 11 years) can take part in outdoor contact and non-contact sport including training, group exercise and competition within their usual club or facility environment. Inter club competition should not take place. An outdoor sporting “field of play bubble can consist of up to 30 people including children, coaches and officials and any one time (subject to the normal risk assessment for the activity).
  1. Young people (aged 12-17) can take part in outdoor organised non-contact sport and (from 5th April) organisaed contact sport, including training, group exercise and competition within their normal club or facility environment up to and including the 25th April 2021.  Thereafter only non-contact sport or physical activity should take place at Level 4.  Inter club competition should not take place.  An outdoor sporting “field of play bubble can consist of up to 15 people including children, coaches and officials and any one time (subject to the normal risk assessment for the activity).

  2. Adults (aged 18 and over) can take part in organised non-contact sport including training, group exercise and competition within their normal club or facility environment.  An outdoor sporting "field of play" bubble can consist of up to 15 people including coaches and officials at any one time (subject to the normal risk assessment for the activity).  Physical distancing should be maintained at all times.

  3. Where there are multiple bubbles operating at the same venue these must be risk assessed to ensure there can be no mixing of participants before, during or after the activity. Specific Mitigations could include staggered start times, limiting car parking or controlling access/egress points.

  4. Informal exercise should follow the Scottish Government 'Stay Local' Guidance on normal household rules.

    Indoor Sport & Leisure Facilities
  5. Indoor sport and leisure facilities including club houses, changing rooms and activity areas should remain closed at Level 4. Exemptions are available as noted below.

  6. Public Toilets
    1. Operators may open indoor toilets for public use if they follow Scottish Government Opening Public Toilets Guidelines.
    2. Public toilets are defined as any toilets accessible to the public. The opening of toilets should be accompanied by local risk assessment, and control measures should be proactively monitored by operators.
    3. All appropriate cleaning procedures and equipment/disinfectant should be provided as per Health Protection Scotland guidance.

  7. Storage Areas & Lockers
    1. One off access to storage areas and locker rooms is permitted to retrieve personal equipment which is essential for an activity to be undertaken. Personal equipment should not be returned to these areas.
    2. Access to boat storage areas to retrieve and return equipment such as boats, blades etc. is allowed if appropriate risk assessments are undertaken. 
    3. Clubs may permit access to storage for privately owned equipment (or equipment which has been allocated for sole use) for informal exercise provided such access has been risk assessed and procedures are in place to manage access in line with facilities guidance.
    4. Risk assessments should include mitigating actions to reduce the risk of virus transmission such as individual access, booking slots and cleaning/hygiene protocols.

  8. Where external access to outdoor sports facilities is not possible, access through an indoor area can be provided if suitable risk assessments and safety measures are put in place. These should include restricting access to one person at a time, ideally with a one-way system in operation, and no contact with hard surfaces such as door handles. Persons moving through the area should not stop or congregate at any time.

  9. Additional restrictions are in place for hospitality businesses within Level 4 areas subject to bar and café closures. Sports facility operators providing catering or bar services should refer to Scottish Government guidance for applicable guidance including takeaway services. Coronavirus (COVID-19): tourism and hospitality sector guidance.

 

Sport & Physical Activity Protection Levels

The table below provides a summary of the Sport and Physical Activity Protection Levels as they apply to rowing. These are subject to following Scottish Government Guidance and the detailed guidance contained in this document

  Level 0 Level 1 Level 2 Level 3  Level 4
Organised* outdoor rowing activities including training, competition and events.   An outdoor sporting ‘field of play bubble’ may consist of participants including coaches, officials and other support staff with maximum numbers allowed in each level noted below. Multiple bubbles can be used for training and SGB competition if appropriate guidance, set out within this document, is followed. Indoor and outdoor stadium, or equivalent events/competitions, involving spectators are subject to relevant Scottish Government guidance and approval. Other outdoor participation events are permitted subject to further Scottish Government clarification on numbers.

Local training/intra-club competition only

U12s:  max 30 including coaches

12 and over/adults max 15 including coaches.

*subject to Scottish Government confirmation Maximum of 30 Participants See above
 Contact and non-contact sport permitted for all 

 

Contact sport permitted for U18 only. 

Non-contact sport permitted for all.

12-17 years: Contact sport temporarily permitted from 5 April up until the 25 April 2021. Non-contact only at Level 4 from 26 April 2021.

Non-contact sport permitted for all

 Under 18 Crew boat rowing permitted       Crew boat rowing permitted      

Crew boat rowing permitted from 5 April up to 25 April.  

1x and household crew boats only from 26 April.

18 and over 

1x and household crew boats only

Physical distancing must be maintained

1x and household crew boats only

Physical distancing must be maintained 

Organised* indoor sport, competition, events and Physical Activity  The number of participants allowed to take part in organised indoor sport or physical activity should follow Scottish Government guidance on the opening of sport and leisure facilities.
‘Group’ activity refers to adults who take part in organised sport or physical activity where the number of participants is larger than allowed under normal household rules.  ‘Individual exercise’ refers to organised sport or physical activity within household rules i.e. 1:1 coaching.     
 Under 18 Indoor contact and non-contact training permitted
Indoor contact and non-contact training permitted. No indoor training permitted. 
18 and over   Indoor non-contact training permitted. Physical distancing must be maintained    Individual exercise only. No group activity/training
PERFORMANCE SPORT

Professional & performance sports with Resumption of Performance Sport guidance in place and approved by Scottish Government or sportscotland is permitted at all Levels

TRAVEL

Travel guidance outlined by the Scottish Government should always be followed.  Further information on what travel is permitted in the five protection levels for each local authority area is available at Coronavirus (COVID-19): local protection levels

U18

Travel to Level 0, 1,and 2 areas to take part in organised sport, physical activity and training is permitted.

Travel into or out of a Level 3 or 4 area for organised activity only is permitted if your home club or location where the activity usually takes place is just outside your Local Authority area. You should travel no further than is necessary to take part in the organised activity.

Travel into or out of a Level 3 area for organised activity only is permitted if that is where your home club is located or activity usually takes place.


Participants should only travel out with their local government area (up to 5 miles) to take part in informal exercise such as walking, cycling or running that starts and finishes at the same place. Such activity should follow the Scottish Government "stay local"  guidance.

Travel into or out of a Level 4 area for organised activity only is permitted if that is where your home club is located or activity usually takes place.

Participants should only travel out with their local government area (up to 5 miles) to take part in informal exercise such as walking, cycling or running that starts and finishes at the same place. Such activity should follow the Scottish Government "stay local" guidance.

18+ Travel to Level 0, 1 and 2 areas (but not Levels 3 and 4) to take part in organised sport, physical activity, training and competition is permitted.

Participants should only travel locally (within their own local authority area) or to another Level 3 area  to take part in organised sport.

Participants should only travel out with their local government area (up to 5 miles) to take part in informal exercise such as walking, cycling or running that starts and finishes at the same place. Such activity should follow the Scottish Government "stay local" guidance

Participants should only travel locally (within their own local authority area)  to take part in organised sport.

Participants should only travel out with their local government area (up to 5 miles) to take part in informal exercise such as walking, cycling or running that starts and finishes at the same place. Such activity should follow the Scottish Government "stay local" guidance.

TOILETS, CHANGING ROOMS AND SHOWERS

Where changing rooms and showering facilities are to be used, specific guidance relating to use of ‘Changing and Showers’ is available at Getting Your Facilities Fit for Sport. This is applicable at all levels where facilities remain open.

Operators may open public toilets if they follow the guidelines outlined on the Scottish Government website Opening Public Toilets Guidelines

Indoor sports facilities closed.

Changing rooms closed

Public toilets open.

WORKFORCE

Contractors & Staff

Sports facility operators must ensure that Scottish Government guidance on workforce planning in sport & leisure facilities is followed for contractors and staff and ensure existing health and safety advice is maintained and aligned.  This should be detailed in the risk assessment.

WORKFORCE

Meeting Rooms

Although gym facilities can open, clubs and facility operators are encouraged to consider whether meetings and training must be completed in person or whether these can be completed online or by telephone. If it is essential that meetings and training takes place in person, Scottish Government guidance for general workplaces must be followed and a risk assessment should be completed. 

HOSPITALITY & RETAIL

Clubs and sports facilities

Clubhouses and sports facilities which provide catering and bar services, can operate providing they adhere to Scottish Government guidance appropriate to the protection level in which they are operating.  Further information is available at Coronavirus (COVID-19): tourism and hospitality sector guidance. 

Retail units operated by sports facility operators may reopen provided all specific Scottish Government guidance for retailers appropriate to the protection level in which they are operating is in place and adhered to.  Further information from the Scottish Government is available at Retail Sector Guidance.

 *’Organised sporting or physical activity’ refers to activities which are undertaken in a structured and managed way following specific rules and guidance of relevant SGBs, local authorities or businesses who in turn have fully applied related Scottish Government and sportscotland guidance. All organised activity should be overseen by a Covid Officer with documented risk assessments undertaken and mitigating actions put in place to ensure the health, safety and welfare of participants, coaches and officials.

Informal Exercise
Rowers who have access to owned equipment, or equipment allocated for their exclusive use are permitted to access storage for informal exercise subject to:

  • The club’s approval of that activity in line with club's standard safety procedures and risk assessment
  • Documented risk assessment and management of access in line with wider facilities guidance. 
  • Activity complying with general household numbers and travel guidance

 

Guidance for Clubs

General 

This guidance has been developed to assist Scottish Rowing Clubs to operate safely during the COVID-19 pandemic. The Scottish Government guidelines and information supersede any information provided by Scottish Rowing.

Rowing clubs across the country operate in different local contexts. Assessing whether safe exercise can be provided depends on a range of factors, which apply differently at each location.   It is the responsibility of clubs and participants to risk assess based on their local environment. Participants should also follow the general guidance below

Clubs and their members should be aware of their local area protection level and associated restrictions which may be in place and should consider this as part of risk assessment planning.

Where a local outbreak has been reported, clubs should review their facility/operational risk assessment and consider if additional mitigating actions should be put in place to reduce risk. This may, for example, include; suspending activity, enhancing hygiene and physical distancing measures or introducing additional activity restrictions.

  1. Clubs should appoint a COVID-19 officer to lead on all COVID-19 matters. The COVID-19 officer should ensure all appropriate management processes are in place so that they can effectively oversee and maintain the implementation of the measures outlined in these guidelines. An e-learning module for COVID officers is available here.

  2. The COVID officer must ensure that full risk assessments, processes and mitigating actions are in place before any sport or leisure activity takes place. Specific consideration should be given to the needs of those who are at greater risk including some older adults or those with disabilities.

  3. Clubs should only re-open facilities when it is safe to do so, in accordance with Scottish Government guidance.

  4. It is a mandatory requirement that all clubs put in place comprehensive Test and Protect procedures to help break chains of transmission of COVID-19. Further information is available within this guidance and at Scottish Government: Test & Protect.

  5. When people are NOT participating in organised rowing activity, clubs and individuals should comply with government guidance on socialising for the Level in which they are operating. Details of group sizes indoors and outdoors for adults and young people at each level can be found at Coronavirus (COVID-19): Local Protection Levels.

  6. When participating in organised outdoor rowing activity including training, competition or small scale events, government guidance permits the formation of bubbles of up to 30 people at Level 3 (including coaches, officials and other support staff).  Numbers at Levels 0-2 are still to be confirmed by Scottish Government.  However, the group size for the activity should also take account of the club’s standard safety risk assessment and standard coach to athlete ratios for the activity being undertaken.

  7. For contact sport (when permitted), the formation of such a bubble in effect suspends physical distancing and household guidelines, for the duration of the activity. For non-contact activity, physical distancing must be maintained.

  8. Once an individual has completed their activity, they must vacate the "field of play" and are then subject to household rules.

  9. Clubs are advised to take time to ensure that all new measures have been clearly communicated to members and the appropriate resources and materials provided. Further information is available in the Scottish Rowing facility guidance.

  10. Total participant numbers allowed to take part in small-scale events at Levels 0, 1, 2 & 3 are being reviewed by Scottish Government. Further information will be provided once available.

  11. Clubs should check with their insurance company that correct and full insurance cover is in place and valid before any activity takes place.

  12. Appropriate measures should be put in place to ensure participants, staff and volunteers are protected including:
    1. Strict hygiene measures are in place for all contact points and shared equipment
    2. Ensuring social and physical distancing is maintained before and after activity.
    3. Wearing of face coverings in accordance with Scottish Government guidance.
    4. Where safety cover is required this should be risk assessed to ensure it can be delivered safely ensuring physical distancing and hygiene measures are maintained.

  13. Any rowing activity must be conducted within the guidelines of the Scottish Rowing Water Safety Code and in line with the Scottish Rowing Child Wellbeing and Protection policies and guidelines.

  14. Clubs should consider use of a booking system and staggered boating times to manage numbers and support social and physical distancing.

  15. Where an employee is providing an activity, relevant work placed risk assessments and consultation should take place in advance of any activity being undertaken. See the Businesses, workplaces and self -employed people section at Scottish Government: Coronavirus in Scotland.

  16. No spectating should take place indoors or outdoors other than where a parent is supervising a child or vulnerable adult. Physical distancing guidance should always be followed.

  17. Any measures put in place to facilitate rowing activity need to be capable of being flexed or changed quickly should the guidance change.

Facilities and Facility Access

Outdoor Sports Areas

  1. Clubs may open outdoor sports areas if documented risk assessments are undertaken and all appropriate measures are put in place to ensure the safety of participants, staff and volunteers.

  2. Please refer to additional guidance produced by sportscotland at: Getting Your Facilities Fit for Sport.

  3. Ensure measures are in place to minimise encounters between people, including in car parks and at entrances.

  4. Consider different entry and exit routes to the venue and one-way circulation within boat storage where possible and ensure these are clearly marked.

  5. Consider marking two metre distances at appropriate points, such as the entry gates to boat storage.

Indoor Facilities

  1. Clubs should refer to the Strategic Framework to determine whether indoor facilities can operate in their Local Authority area.

  2. If permitted, indoor sport and leisure facilities can open if Scottish Government Coronavirus (COVID-19): Guidance for the opening of indoor and outdoor sport and leisure facilities is fully implemented. Additional resources have been produced by sportscotland Getting your Facilities Fit for Sport to help clubs prepare for reopening.

  3. Where permitted by the Scottish Government guidelines, the reopening of indoor training areas is at the discretion of the club including consideration of:
    1. The capacity of the club’s volunteers to manage the requirements set out in the guidelines
    2. The ability of the club to implement the appropriate procedures to ensure the safety of all users.

  4. Participants should not congregate before or after an activity. Clubs must ensure comprehensive mitigating actions are put in place and documented in their risk assessment to stop this happening. Consider staggering start/arrival times and any other relevant additional measures.

  5. The number of participants allowed to take part in indoor sport or leisure activity must be risk assessed following Scottish Government Coronavirus (COVID-19): guidance on the opening of indoor and outdoor sport and leisure facilities. The number of participants accessing indoor facilities should be limited to ensure physical distancing can be maintained.

  6. Changing rooms, showers and toilets:
    1. Use of changing rooms and showering facilities should be avoided where possible, although they may be made available if needed in the event of a capsize and must be made available for participants with disabilities or special needs. Use of these facilities under these circumstances is subject to adherence to Government guidance.  In Level 4, changing rooms must close.
    2. Clubs may open toilets for public use if they follow the guidelines outlined on the Scottish Government website Opening Public Toilets Guidelines.
    3. For detailed facility guidance including a checklist that covers use of changing rooms, showers and toilets visit Scottish Government Coronavirus (COVID-19): guidance on the opening of indoor and outdoor sport and leisure facilities.
    4. Access to locker rooms and storage areas is permitted for dropping off or collecting equipment or sports clothing. Clubs should ensure mitigating action is put in place to minimise the risk of virus transmission including physical distancing, hygiene and cleaning measures.

Outdoor Sport for Children and Young People

  1. The Club COVID-19 officer should ensure a specific documented risk assessment is completed and all appropriate mitigations are in place prior to commencing junior rowing activity.

  2. Coaches and other adults supporting organised activity should attempt to keep physically distant where possible, but it is recognised that this will not always be possible. In such circumstances the club COVID-19 Officer should consider appropriate mitigating actions as part of the risk assessment.

  3. Parents/guardians who are supervising their children should abide by Scottish Government physical distancing guidance and stay at least 2m away from those out with their own household. Groups of parents from different households should not congregate before, during or after the activity.

  4. All adults involved in coaching / actively engaging with children or vulnerable adults in an organised environment should have undertaken appropriate SGB safeguarding and Covid-19 training.

 Health, Safety and Hygiene

  1. Scottish Government has produced the Coronavirus (COVID-19): FACTS poster including translations and accessible formats. Where possible operators should use this document to reinforce messages. FACTS stands for: Face Coverings, Avoid crowded places, Clean your hands regularly, Two metre distance and Self isolate and book a test if you have symptoms.

  2. Ensure access to first aid and emergency equipment is maintained. Where equipment is stored indoors please ensure public access to indoors is restricted as much as possible with hygiene and safety protocols reviewed as part of the risk assessment.

  3. Please ensure the first aid equipment has been updated appropriately for the COVID pandemic and first aiders have undertaken appropriate additional training.

  4. In the event of first aid treatment being required it is recognised that a suitably qualified person, coach or supervising adult may require to attend to the injured participant. The club COVID-19 officer should consider processes for managing this as part of their risk assessment. This could include but not be limited to;
    1. Provision of suitable PPE
    2. Training of coaches/supervising adults
    3. Presence of one parent/guardian being required at the activity for children/vulnerable adults.

  5. Guidance on delivering first aid during the coronavirus pandemic is available on the St John’s Ambulance website.

  6. Cleaning of equipment, hand and respiratory hygiene are core measures to be implemented and provision should be made for these.
    1. Make hand sanitizers or wipes available for use in communal areas and at the entrance/exit to the club/facility where this is possible. Hand sanitiser should be at least 60% alcohol based.
    2. Clear guidance and plans are needed for cleaning of facilities and equipment, and waste disposal. For instance, common touchpoint surfaces (gates, door handles, handrails etc) should where possible be left open but if not possible, regular cleaning wearing disposable gloves should be undertaken. Cleaning products should conform to EN14476 standards
    3. Gloves are not a substitute for handwashing. You should dispose of worn gloves immediately after use and wash your hands again.

  7. Clubs should ensure participants and visitors wear face coverings, if indoors, before and after activity or when in non-playing areas of the facility. This is a mandatory requirementCoronavirus (COVID-19): public use of face coverings provides guidance on general use and exemptions.

Further health, safety and hygiene guidance is available at:

Health Protection Scotland:  General guidance for non-healthcare settings

Public Health England: Cleaning in a non-healthcare setting

Health Protection Scotland: Hand Hygiene techniques

NHS Hand Hygiene Poster

HSE:  First Aid during the Coronavirus

 Equipment

  1. Sharing of equipment should be kept to a minimum.

  2. Participants should, where possible, use their own personal equipment and ensure appropriate hygiene rules are adhered to.

  3. Remove unnecessary equipment and items from boat storage areas, compounds and indoor training areas.

  4. Where possible, one person should be allocated to collect equipment from the boat storage area and equipment should be left outside on trestles or outside racking for club members to access. Access to the storage area should be kept to a minimum and subject to maintaining physical distancing. All shared contact points should be cleaned.

  5. Boats, oars, coaching launches, and all related equipment should be thoroughly washed down afterwards using appropriate cleaning products. Pay particular attention to hard surfaces and touchpoints like blade handles, gates and seats.

  6. Cleaning products should conform to EN14476 standard or any detergent is followed by chlorine releasing agent.

  7. Where possible, ensure all equipment is checked prior to use to avoid participants having to adjust or touch it.

  8. No personal equipment should be left at the facility by the participant once activity has ended.

Communication with Members

  1. Clubs should communicate clearly and regularly with members and participants setting out what they are doing to manage risk and what advice they are giving to individuals before, during and after visits to the club.

  2. Ensure members are aware in advance of any new measures being put in place at the club and new guidelines they need to follow.

  3. Communicate clearly opening times and how people can safely access a facility, if relevant, for example through a booking or queuing system.

  4. When communicating with members, consider how you will reach people who do not have access to the internet.

  5. Ensure signs on guidelines for participating safely and promoting hygiene measures are clearly displayed and up to date.

  6. Special consideration should be given to how you communicate physical distancing rules to young people.

Test and Protect

  1. Test and Protect, is Scotland’s way of putting into practice NHS Scotland’s test, trace, isolate and support strategy.

  2. Containing outbreaks early is crucial to reduce the spread of COVID-19, protect the NHS and save lives, and avoid the reintroduction of social and economic lockdown. This will support the country to return to, and maintain, a more normal way of life.

  3. Maintaining records for contact tracing:
    1. It is a mandatory requirement that clubs collect the name, contact number, date of visit, time of arrival, and where possible the departure time of all those attending facilities or activities. Where attending as a small household group, the contact details for one member – a ‘lead member’ – will be sufficient.
    2. Clubs should store information for 21 days and share it when requested to do so by public health officers.

  4. A leaflet providing information on the Test and Protect service from NHS Scotland is also available here.

  5. Registration with the Information Commissioner's Office:
    1. In order to gather and store personal information securely, sports clubs may need to be registered with the Information Commissioner’s Office (ICO), particularly if you are collecting personal data from non-members.

If you are unsure whether you need to register, please contact the ICO via their helpline on 0303 123 1113, or visit www.ico.org.uk.

Guidance for Rowing in Crew Boats

Clubs should recognise that some members may not feel comfortable rowing in crew boats and any crew boat rowing should be subject to all individuals understanding the risk and agreeing to follow the procedures below.

The club COVID officer must carry out a documented risk assessment prior to any crew boat activity taking place and is responsible for ensuring all appropriate mitigations are in place.

The following procedures should be followed by all clubs.

  1. Crew boat rowing counts as close contact for the purposes of contact tracing and in the event of an occurrence of the virus being diagnosed in a crew member this would result in those individuals in adjacent seats having to self-isolate. Participants must be made aware of this and clubs should ask participants to “opt-in” to any crew boat activity. For juniors, parental consent to participate in crew boat rowing should be obtained.

  2. Clubs should aim to have the same crew boat combination wherever possible to minimise the number of different close interactions rowers will have with each other. Scratch composites are strongly discouraged.

  3. Clubs may wish to allocate particular boats/equipment to particular groups or sets of groups to minimise equipment sharing.

  4. Clubs must maintain attendance records of all crews for each session to assist with contact tracing in the unfortunate event of an occurrence of the virus being diagnosed in one of the club attendees.

  5. All participants must maintain 2m physical distancing before and after the on-water activity e.g. while retrieving equipment and launching.

  6. Boating times should be staggered to ensure that the group size restrictions in operation and physical distancing are adhered to before and after the organised session/activity.

  7. When retrieving the boat from boat storage areas, the minimum number of people required to safely lift the boat should be used and 2m physical distancing should be maintained. This may mean that different carrying positions may be needed.

  8. Outing duration should be kept to a minimum and we advise limiting participants to one crew boat session in a day.

  9. While rowing, crews should aim to maintain the maximum distance between rowers at all times e.g. avoid having half the crew row while the other crew sit the boat.

  10. Rowers should avoid shouting (or spitting) to reduce the risk of droplet transmission.

  11. As soon as a participant has completed training, a competition or event, they should leave the venue.

  12. Effective hand hygiene and thorough cleaning protocols should be followed before, during and after outings.

Guidance for Coxswains (“Coxes”)

Coxes are in closer proximity to the bow of the crew in bow loaders and in stern-loaders are sat face to face. For that reason, there is an increased risk of transmission between a cox and rower. In addition to the guidance for crew boat rowing, this section provides additional guidance for coxes.

  1. As for rowers, clubs should ask coxes to “opt-in” to any crew boat activity.

  2. Coxes must wear appropriate personal protective equipment (PPE) as follows:
    1. Coxes are advised to wear a face-covering during the launching process.
    2. In a stern loader - coxes should wear both a face covering and eye protection - this eye protection could be goggles, sunglasses or a face visor (a visor protects both eyes and additionally keeps the face covering dry).
    3. In a bow loader - coxes should wear a face covering.

  3. Coxing equipment (e.g. cox boxes) should be used to avoid the need for shouting but equipment (including lifejackets) should not be shared between different coxes wherever possible.

  4. Where it is unavoidable to share equipment, it should be cleaned between uses and a record of what equipment has been shared and by whom should be maintained.

  5. Coxes must sanitise their hands before touching cox boxes, life jackets or boats and again when these are put away.

  6. The microphone of the cox box headset must be worn outside of the cox’s mask.

  7. If gloves are worn, a clean pair must be worn for each outing.

  8. Cox seat, steering wires, cox box and headset must be wiped with a sanitising wipe before and after each outing.

  9. Clubs should keep the same crew rowing together wherever possible to minimise the number of different close interactions rowers will have with each other, therefore coxes should, wherever possible, only cox the same crew. Where this is unavoidable, clubs should limit coxes to coxing one crew per day.

Guidance for Rowers

IMPORTANT: Do not leave your home to row if Government advice means you should stay at home because you or someone you live with has or has had symptoms of COVID-19.

People who are symptomatic should self-isolate for 10 days and household members for 10 days as per NHS guidance. No one who is self-isolating should attend a sports facility/activity.

Participants should be aware of their local area protection level and associated restrictions which may be in place and should check ahead with their club to ensure they understand what is and is not available. Please be patient and respectful of local challenges. The latest Scottish Government information is available at Scottish Government: Coronavirus in Scotland.

Familiarisation with club rules 

Your club will be updating their safety policy and operating procedures regularly and should communicate any changes to you and publicise these changes within the facility. You should ensure you are familiar with them.

These may include:

  • Restricted access to facilities.
  • Restricted access to equipment.
  • Extra rules on cleaning equipment and surfaces.
  • Restrictions on when you can attend.
  • Changes in how to access facilities.

Before leaving home

  1. Ensure you have packed all essentials (water, sunscreen, hand sanitiser, face mask/covering, gloves etc.) but take the minimum number of items that you need to participate.

  2. Ensure you are prepared for rowing before leaving your house (in training kit, with appropriate footwear e.g. wellies etc.).

  3. Wear a facemask/covering where this is recommended by government advice.

  4. Travel guidance outlined by the Scottish Government should always be followed.   Further information on what travel is permitted in the five protection levels for each local authority area is available at Coronavirus (COVID-19): local protection levels . Specific information on car sharing is available from Transport Scotland: advice on how to travel safely.

  5. Arrive as close as possible to the time you need to be at the venue/facility and allow others to leave before you enter. If you need to wait, then do so away from the facility and clear of the gates.

  6. If driving, park your car in such a way as to facilitate physical distancing.

At the Boathouse

  1. Maintain physical distancing (2m) from people outside of your household at all times.

  2. Avoid touching shared surfaces where possible.

  3. Gloves should be worn only temporarily e.g. to clean or touch shared surfaces and are not a substitute for handwashing. You should dispose of worn gloves immediately after use and wash your hands again.

  4. You should not spend more time than necessary in the boat storage area when retrieving equipment and no access to unauthorised areas of clubhouse is allowed.

  5. Use your own clearly marked equipment.

  6. Thoroughly wash any equipment you will be using with appropriate cleaning products before and after your session. You do not know who may have been in contact with it or how well it was cleaned.

  7. Pay attention to common touch points like blade handles, seats, footplate, swivel, riggers, the common carrying points of oars and boats. In addition, be aware of your contact with the cleaning products or equipment e.g. taps, buckets, hoses.

  8. Do not loiter around the club facilities and depart as soon as you have finished washing.

Health & Hygiene

  1. It is mandatory for participants and visitors to indoor sports facilities to wear face coverings before and after activity or when in non-playing areas of the facility such as boat storage, unless there is a reasonable excuse not to do so (e.g. if you have a health condition or you are disabled, including hidden disabilities such as autism, dementia or a learning disability).

  2. If you are deaf and need to look at lips and facial expressions to help you communicate, you can ask staff to remove their face covering.

  3. Face coverings do not need to be worn when undertaking physical activity, exercise or showering.

  4. If you are not wearing a face covering and need to sneeze or cough, do so into a tissue or upper sleeve. Dispose of your tissue into an appropriate bin supplied at the venue or place in a plastic bag and take home. Wash your hands afterwards for 20 seconds.

  5. Avoid touching your face.

  6. Maintain good hand hygiene before, during and after your activity. Information on hand hygiene is available at: Health Protection Scotland: Hand hygiene techniques

Guidance for Coaches

The guidance below is to support coaches, leaders, deliverers and instructors. In addition, please see Getting Coaches Ready for Sport which provides a 4-stage approach/checklist to help coaches get ready for delivering sport and physical activity. It can be used as it is or amended to reflect the sport or delivery activity.

Coaches should be aware that local restrictions may be in place for sport and physical activity and this should be considered as part of risk assessment planning and will dictate what activity can be coached, indoors and outdoors and to whom. See the Strategic Framework Table for further information about protection levels.

Coaches should ensure the following guidance is followed.

  1. Coaches operating within shared or third-party facilities should liaise with the relevant COVID officer before undertaking any activity and should adhere to any facility and Scottish Rowing guidance.

  2. Coaches and others supporting organised sporting or physical activity should attempt to keep physically distant, but it is recognised that this will not always be possible to ensure the safety of participants. In such circumstances the responsible COVID Officer should consider appropriate mitigating actions as part of the risk assessment.

  3. Coaches can run organised outdoor group training sessions in protection Levels 0-3 in line with maximum bubble sizes outlined in the Sport & Physical Activity Protection Levels table or as determined by the risk assessment for the activity and Scottish Government (COVID-19): guidance on the opening of indoor and outdoor sport and leisure facilities. They should also ensure to follow specific guidance on sporting bubbles within this document.

  4. In protection Level 4 coaches can:
    1. run organised outdoor non-contact group training sessions for a maximum of 15 people aged 18 or over (including coaches) subject to local risk assessment.
    2. run organised outdoor contact and non-contact group training sessions for a maximum of 15 children under 12-17 years of age (including coaches) subject to local risk assessment. This applies from 5th April up to and including the 25th April 2021. Thereafter only non-contact sport or physical activity should take place at Level 4.
    3. run organised outdoor contact and non-contact group training sessions for a maximum of 30 children under 12 years of age (including coaches) subject to local risk assessment.

  5. Coaches can take multiple indoor sessions per day (where protection levels allow), however the numbers allowed in each session will depend upon the protection level restrictions in place in the given location.
  1. Risk assessments should be carried out and documented at all sites considering:
    1. particularly minimising the risk of infection/transmission. Appropriate physical distancing and hygiene measures must be put in place to ensure participants are always protected.
    2. the competence of the rower(s) or sculler(s), the activity being undertaken, the local conditions and the need to minimise the risk of capsize.
  1. Appropriate insurance policies should be in place for all coached activities and checked for validity with the relevant insurance provider before undertaking work with clients. A Scottish Rowing membership includes insurance cover for rowing coaches.

  2. Coaches should be aware of the Scottish Rowing Child Wellbeing and Protection Policy. Further guidance and resources are also available. Coaches should not spend time alone on a one to one basis with a child or young person. The coaching of a child or young person is therefore only advised where a parent or guardian is present.

  3. Coaches should consider that children and young people may have had different experiences during the COVID-19 lockdown, please see guidance from children first on Children and Young People Returning to Sport.

  4. A coach will always have reasonable responsibility for the safety of the rowers they are coaching. Coaches should only perform rescues in the event of an emergency and take precaution to ensure that they maintain physical distancing and protect themselves and their rowers should there be a safety need.

  5. Coaches operating outdoors should consider carrying additional safety equipment such as a mask, gloves and hand sanitizer for use in the event of an emergency.

  6. Face coverings must be worn by coaches when indoors, except where an exemption applies. For instance;
    1. where an individual has a health condition or is disabled, including hidden disabilities, for example, autism, dementia or a learning disability.
    2. or if there is a reasonable excuse not to wear a face covering such as;
      1. where there is difficulty in communicating with participants who may not be close by and safety is an issue i.e. in a swimming lesson. In such cases alternative measures should be considered such as use of a face visor.
      2. being physically active or exercising as part of the coached session.

  7. Communication with participants, and where relevant parents or guardians, is important and should be planned for:
    1. Coaches should ensure they have an approach to activity that is feasible to deliver safely.
    2. Participants should know what to do before/during/after attending their coached session.

  8. Virtual coaching is still permitted, and you should consult the Scottish Rowing Guidance for Online Training.

Competition

The detailed guidance for competition is currently under review.   Please note the following:

  • Limited forms of inter-club rowing competition are permitted at certain levels within the Scottish Government’s strategic framework subject to adherence to the guidance. Only intra-club competition in line with wider guidance is permitted at Level 4
  • Event organisers and competitors should be aware of their local area protection level and associated restrictions which may be in place and should consider this as part of their risk assessment planning
  • Competitions must operate in a way that is consistent with other aspects of Return to Rowing guidance.

Scottish Rowing 

2nd April 2021